Overview:

Purchase orders are formal documents issued by a buyer to a seller, indicating the intent to purchase goods or services. It outlines the specifics of the transaction, including the quantity, description, price, and delivery terms of the items. Purchase orders serve as a contractual agreement between the buyer and seller, ensuring that both parties are aligned on the terms of the purchase. They help streamline the procurement process, provide a clear record of what has been ordered, and facilitate accurate inventory management and accounting. Once accepted by the seller, a purchase order becomes a legally binding contract.

To book stock for a purchase order, start by navigating to the relevant Purchase Order. Click on “Mark Goods Received” to begin the process. Enter the date you received the order in the Receive Date field. Next, select the Warehouse and Location where the products are being stored. Input the quantity of items received in the Quantity field. Click “Save & Refresh” to update the required and delivered amounts according to the quantity entered. Finally, click “Save & Complete” to finalize the stock update and save all changes.

Receive Stock To A Purchase Order

1. Go to the Purchase Order that you wish to book in stock for.
2. Click Mark Goods Received.
3. Select the date that you received the purchase order in the Receive Date field.
4. Select which Warehouse the products are being stored.
5. Select which Location the products are being stored at.
6. Enter the amount you have received in the Quantity field.
   • • Click Save & Refresh to update the required and the amount delivered based on the amounts you have entered into the Quantity field.
     • Click Save & Complete to update the stock and save the changes you have made.

Learn more about purchase orders processing in Zumzum Financials.